If there is one thing that every business owner has in common, it’s the need to make things very simple. There is no use in having a complicated business model that no one understands anymore than it makes sense to forget your business plan. You want things to flow smoothly, work with efficiency and generally make sense. The only way for this to happen is if you can learn to strategize. Simplifying the way that you do things is just the beginning and with that in mind, we’ve got sixteen excellent suggestions to ensure that you start with simplicity in your company. Let’s dive in!

  • Look At Your Technology

The technology that your business uses is going to either make or break you. Would you book a personal vacation with a business who didn’t have a website? Probably not! We get all of our information online today, and streamlining your business technology is going to be the first thing to do if you want to make life simple in your business. It’s not just the cloud technology and your servers that you need to look into (though we will likely go more into that later!), but it’s the way that you communicate, too. An auto dialer app can change the way that you do things in your business, as can SMS marketing.

Even your marketing strategy can benefit from the implementation of software and automation. Indeed, services such as Getresponse can help you streamline your email marketing services while making it easier to communicate with your customer, resolve any issue, and even analyze your marketing campaign’s statistics. Choosing to do it all by yourself might save you some money at first, but it can represent a fatal mistake if you are also willing to see your business fly high! Instead, you should dedicate your time and focus on what you can do best and let a software take can of repetitive tasks!

If you are utilizing every technological tool at your disposal, you’re going to be a force of nature in your company and really impress the masses. The whole world is reliant on technology, so don’t be behind!

  • Upgrade Your Systems

Look at the way that you are using your current servers. Did you know that your servers are a digital filing cabinet? They are there to protect your data and the data of others. They hold documentation and they are extremely reliable as an asset for your business. Keep the important documents on your server and you can ensure that you are able to back them up and keep them as safe as possible. Upgrading your system with your IT team is so vital, and you should keep on top of those upgrades as they come up. This way, you can ensure that you are doing the best thing for your business and your customers, too. Security is key and it starts with your servers.

  • VoIP It

There is no need to run between your personal cell phone and the phones at the office, especially when you can personalize things with a VoIP (Voice over Internet Protocol) phone. They’re often cheaper than the standard business phones, too, and you can even drag and drop your voicemails and make them more accessible. They may be a new thing on the market, but there is nothing stopping you from being the first to get it in your area.

  • Invest In Accounting Software

Simplicity comes in many forms, and you can take your tomes of invoices and profit and loss sheets online and enjoy a little more efficiency this way. You may already be outsourcing your accounting services, but if you’re not, why not invest in some great software? You can get software that will automatically generate invoices and make life much easier for you. The system will tell you when it’s time to remind people to make their payments in the first place.

  • Shared Scheduling

Do you know how much time you’re wasting by emailing different departments and trying to arrange plans together? The best thing that you can do is to invest in a shared scheduling program so that all your meetings are in one place. They don’t have to cost much and they can bring everyone together at once. You can see with one glance if anyone is busy and when they are going to be busy – and you can work from there!

  • Outsource!

We mentioned outsourcing accounting, but did you know that you can pretty much outsource anything? If there is something that you are not good at – or something that you don’t enjoy – you can easily outsource it to someone else. Ensuring that you are choosing the right people to manage different areas of your business is important, and you can start with your accounting team and go from there.

  • Build Strong Relationships

If you want your suppliers to be good to you, you need to embrace great relationships from the word go. You have to have strong partnerships in place with service providers as it’s this that will eventually save you money or give you more time to pay your bills should you need it. You need all the help that you can get when you can get it, so take the time to make those relationships worth it. You won’t regret the time that you spend building them up!

  • Hire A Great HR Team

For the ultimate in simplicity, think about hiring in an excellent HR team. There is only so much you should be handling in the way of payroll and contract issues. You may also need a hand with the legalities that surround you hiring in a new team. So, hire a great HR team and you can make sure that you are working toward a better way of doing things for your staff.

  • Slow Down Your Meeting Schedule

How much time are you spending in the boardroom – and how much is necessary? People waste a lot of valuable time sitting around in meetings when they could be doing things in their own departments to further your business. So, why are you allowing this to happen? It’s time to start being more effective with your meeting schedule and only doing what needs to be done.

  • Smarten Up Your Social Media

The website that you have is one thing, but your social media is going to be the main access point for your business customers. You need to make sure that your social media is updated regularly for it to be effective. If you need to, hire someone to purely manage your social media strategy and give them control of the content that you’re putting out there. It can be such a simple move, but it’s a very effective way to get things done. 

  • Content Is King

Speaking of content, you need to think about what you’re putting out there online. A well-placed blog is going to have more of an impact than so many other marketing methods. The content that you give out is going to attract your audience – or not. If not, then you’re doing it wrong. If you want to know what content you should be adding to your website, ask the people you are targeting. If they can see more of the content that they want from you, they’re going to keep coming back for more.

  • Manage Your Money

It may be very tempting to spend your business finances without care, but it’s not a smart decision. You want to make things simple, and the best way to do that is to ensure that you have a smart bank manager to tell you when you’re about to make a stupid financial decision. Having someone else manage your money for you is the simplest way to ensure that you get this right. It also removes the stress of your tax season for you!

  • Always File Online

If you want to make life REALLY simple in your business, file your taxes online. Yoru small business shouldn’t need to scramble to get this right. Use an automated payroll and finance service and get it online. No paperwork, no postal trail – just your taxes filed online without an issue!

  • Check Your Goals

Read back on your business plan and look at the place that you set your business goals. Once you’ve done this, you’ll be able to see whether your business is on track or way off of what it should be. You should stick to your goals as much as possible, especially as they are going to be what keeps you on track. 

  • Merge Insurances

Your business likely has a huge list of insurance policies that you are paying for. Don’t resist merging those policies together. You’re going to save so much money if you have your insurance in one place and you’re going to have a better relationship with one insurance company at once. There’s no confusion in loads of pop-up policies; you can instead review your insurance and have one policy renewal just once a year! It’s a great way to make this piece of the business puzzle a simple one.

  • Be Strategic In Your Hiring

Lastly, as a manager you need to be careful with your hiring choices. You need to think about who you need and what you need them for. You don’t want to bring on people you have to train from scratch unless that’s something that you’re specifically looking for. It’s so important that you get this right as the better people will make life simple and efficient for you in your business!