When things fail, it’s always good to have a backup option. There are lots of times in business when investing in backup can be useful for helping to ensure continuity. Here are a few examples of times when you should spend extra on backup.

Your data

Having all your data in one place and one place only can be dangerous. If all your files are on your hard-drive, consider what may happen if your computer gets stolen or hacked or if your computer breaks – all that important business data could be lost forever. There are multiple ways in which you can back up your files. Embracing cloud computing is the most popular and sensible backup option – this allows you to access copies of your data from any device from any location. Another option could be to back up data on an external hard-drive. Just make sure that this hard-drive is kept somewhere secure.

Your power

Most businesses can’t function without electricity. This can result in costly downtime when a power cut occurs. Investing in a backup power source could help your business to stay running even when the power turns off. This could include an oil generator or even a solar generator that can take over when the mains electricity isn’t working.

Your wi-fi

You may also find that your business is unable to operate when the wi-fi is down. A backup internet connection could be an option for keeping you online – this could be a simple pay-as-you-go router. Such routers could also be useful when conducting business out of the office – if your devices haven’t got any wi-fi signal, having your own portable wi-fi source could allow you to stay connected.

Your equipment

You should also consider your equipment. Having spare equipment could be useful if your other equipment fails or is lost. This could include setting up an extra till in a shop or supplying an extra hard hat at a construction company. You may not always be able to invest in spares as some machinery could be too expensive to have a second copy of.

Your staff

Many companies are understaffed. This can cause real problems when a member of staff is ill or on holiday. Try to build a workforce that’s suitably sized to your company. It can also be worth cross-training staff so that people can take on each other’s roles temporarily if needs be. You may also be able to use a temp agency if an emergency vacancy comes up.  Good employees are irreplaceable; however, you should still be able to cover their workload on a basic level.

Meanwhile, if you have a team of more than five people, it could be worth delegating an assistant manager. If you are ill or on holiday, somebody needs to be able to keep the business running in your absence. A good assistant manager should have similar skills to yourself and should be able to cover the basic admin tasks that are required as manager.

 

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