Running a business is challenging, and there are so many things to do and so little time. If you would like to improve your personal productivity and manage your staff’s time better, you might want to focus more on eliminating distractions, so you can make fewer mistakes and improve the speed of processes throughout the organization. Below you will find a few tips on how to get started.
Open Door Policy Set Hours
It is crucial that you implement a democratic culture in your business, and listen to your employees. However, this doesn’t mean that they can simply walk in and out of your office any time, no matter how good the idea they propose is. Instead, you should set an hour or two every day or every week when anyone can approach you freely and present their ideas or bring up an issue.
Get Things Done When Nobody Is Around
If you find it hard to focus on high priority tasks and get carried away by the events at the office, you might want to arrive early before anyone else would have the chance to knock you out of balance. There are additional perks of this approach; you can save time on commuting, avoid traffic, and have your morning coffee in peace.
Secure Your Devices
One of the main problems that occur in small and medium sized businesses is related to technology mistakes. If you fail to secure your systems and install a virus and malware protection software, you will face unexpected distraction and end up letting your customers down. It might be a good idea to talk to an IT specialist at www.f1networks.com and discuss how you could improve your security and automate your backups.
Limit Social Media Time
There is one thing that is killing workplace productivity, and you have to deal with it effectively. It is social media. You should limit your employees’ and your own use of social media sites, and avoid claims that they were doing your marketing, and at the same time knowing that they spent hours looking at cute cats and dogs. You can automate your social media posts, so you don’t have to face this excuse any more.
Get a Call Answering System
In case it is the phone calls that distract you the most in doing your job, you will need to set up a phone answering system. If you don’t have a receptionist, you can get a virtual one who will take messages. It might also be a good idea to sign up for a software that automatically rejects sales and telemarketing calls, so you don’t have to stop what you are doing just because someone is trying to sell you something you are not interested in.
Distractions are not only annoying at the office, but also cost businesses a lot of money in lost productivity. If you want to make the most out of your business processes, you have to find a way to eliminate distractions.